Development of automated document preparation system using Apache POI library

  • Anton Mamonov RUDN University, 6 Miklukho-Maklaya str., 117198, Moscow, Russia
  • Soltan Salpagarov RUDN University, 6 Miklukho-Maklaya str., 117198, Moscow, Russia https://orcid.org/0000-0002-5321-9650
  • Denis Matyushkin RUDN University, 6 Miklukho-Maklaya str., 117198, Moscow, Russia
  • Dmitry Mironov RUDN University, 6 Miklukho-Maklaya str., 117198, Moscow, Russia
  • Oleg Kroytor RUDN University, 6 Miklukho-Maklaya str., 117198, Moscow, Russia https://orcid.org/0000-0002-5691-7331
DOI: https://doi.org/10.32603/2071-2340-2025-2-48-58
Keywords: document workflow automation, Apache POI, document generation, document templates, CSV integration, PDF conversion, dynamic interfaces, Java, multi-user scenarios, DOC/DOCX processing

Abstract

The article discusses the development of a software system for document workflow automation, combining the generation of document packages based on templates and dynamic creation of input interfaces. The solution is implemented in Java using the Apache POI library, provides processing of DOC/DOCX formats, integration with external data (CSV), support for multi-user scenarios, and conversion of results to PDF. The system eliminates manual operations, minimizes formatting errors, and increases flexibility in document interaction. Practical implementation at the Faculty of Physics, Mathematics and Natural Sciences of RUDN University demonstrated an 80% reduction in time costs when processing more than 500 documents monthly.

Author Biographies

Anton Mamonov, RUDN University, 6 Miklukho-Maklaya str., 117198, Moscow, Russia

Assistant, Friendship University of Russia (RUDN University), anton.mamonov.golohvastogo@mail.ru

Soltan Salpagarov, RUDN University, 6 Miklukho-Maklaya str., 117198, Moscow, Russia

Cand. of Sciences (Phys.-Math.), Associate Professor, Friendship University of Russia (RUDN University), salpagarov_si@pfur.ru

Denis Matyushkin, RUDN University, 6 Miklukho-Maklaya str., 117198, Moscow, Russia

Master’s Degree student, Friendship University of Russia (RUDN University), 1032212279@rudn.ru

Dmitry Mironov, RUDN University, 6 Miklukho-Maklaya str., 117198, Moscow, Russia

Master’s Degree student, Friendship University of Russia (RUDN University) ,
1032211701@rudn.ru

Oleg Kroytor, RUDN University, 6 Miklukho-Maklaya str., 117198, Moscow, Russia

Cand. of Sciences (Phys.-Math.), Senior Lecturer, Friendship University of Russia
(RUDN University), kroytor_ok@pfur.ru

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Published
2025-08-20
How to Cite
Mamonov, A., Salpagarov, S., Matyushkin, D., Mironov, D., & Kroytor, O. (2025). Development of automated document preparation system using Apache POI library. Computer Tools in Education, (2), 48-58. https://doi.org/10.32603/2071-2340-2025-2-48-58
Issue
No 2 (2025)
Section
Software Engineering

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